Page status: Up to date | Application version: From 1.3.5.2

Product options

Options are optional to be filled in.

Options are a classic way of creating variants for the product (a product with more than one sizes, colors, configurations, fragrances and so on).

Using Options into the website offers huge flexibility (easy database sorting of all products and their variants based on any of these options). The downside of the Options is that they need to be added manually into the website, which means that they are time consuming.

Options are the first step in building the variants of your product. In most cases a product can have different colors or sizes or fragrances and so on. To make possible it possible for clients to choose exactly what he need, the frontend has to display these colors or sizes or fragrances and so on (the variants).

In case you have a product which has no variant, you may skip the Options section and go directly to Variants section (see Variants section).

The system allows you to have products which have products with Options added in classic way and products without Options. The choice is yours (See Settings available for products -> Way to create product variants (options strict=1, options none = 2, mixed = 3)).

Note
Use minimum possible of option combinations to make it easy for customers to understand exactly what they buy.


Option name

Option Name is the option label for the choices the customers will have to make.

Ass the first Option name by following the steps bellow:

  1. Starting to type the Option name, the system will suggest for you to choose an existing Option name.
    If the suggestions are not valid, continue typing your new Option Name. (You do not have to leave the product to create new Option name. The new created Option name will be added to the lot of Option names already created.)
    You may use more than one word in your option name.
  2. Click blue Select button after you entered the new Option name or click on the option listed to select one from the list and then click same blue Select button.
  3. Under the Option name field will be displayed its corresponding Option value field. Here you can assign the Option values for your current Option name.(see Option value below)

Option value

After you added the option name automatically will appear the Option value field to assist you adding the Option values corresponding to current Option name.
Along with Option value field will appear the Add to product / Add value and Clear & select another option buttons.

Add option value to the current Option name:

  1. Start entering the Option value and the system will suggest for you to choose an existing Option value if applicable.
    If none of the suggestion match your Option value, continue typing your new one. The new name will be written in database exactly as you type it here, so use the capital letters where applicable. You may use more than one word in your option value. Do not use comma in your option name.
  2. Click blue Add to product / Add value button after you entered the new Option value or click to select one from the list of option value suggested and then click the Add to product / Add value button.
  3. The Option matrix will start building up and will be displayed under the Options value field.
  4. Repeat the first two steps to fill up all available values for the current Option name in current product.
    The matrix will be updated each time you add an option value. (see Options matrix bellow)

Note
Multiple selections can be made by writing the option values comma separated.

Note
If you use comma in your option value, the system will consider them as multiple option values selection. It will not be considered one option value and will separate your option name in multiple records where the comma appear.


Clear & select another option

The Clear & select another option button is used when you finish adding the values for the first option name and you need another options to be added.

When you clear the first set of options, you will be prompted with an empty Option name text box to enter another Option name.

Repeat these steps as necessary.

  • Add existing or new Option name in text box provided
  • Add the Option values for this Option name available for current product
  • Clear the fields for a new Option name

When you add the Option values, new records will be added to the matrix.


Options matrix

After you added the first option value, a new section will be displayed under Options value fields: the Option matrix based on which are build the variants.

The Option matrix is the list of the Option names and their corresponding Option values.
The Option name is the label for its corresponding Option values.
Under Option name the Options value will arrange themselves in line one after the other. Each of the option values are associated with a radio button and a delete button.


Create variants

To create a variant proceed as following:

  1. Select one Option value from every Option name to make a variant (click the radio button from the Option value).
  2. Click the blue Add as variant button
  3. An pop-up window will open asking you to input a variant code. This field is optional.
  4. Click the green Save button.
    Click the cross button if you intend to cancel the current variant combination
  5. The Create product variant window will close and a record will be added to Variants table.

Repeat the steps above as needed.

If you did not select one Option value from each Option name, an error message will be display. Click Ok button or close the window and fix the mistake.

If you choose a combination that is already used in existing variant under same product, an warning massage will be display. You can click either Ok button or cross button on this warning window to continue.


Variants table

When you create variants, each variant created will show in the right half of your window in a table format (the Variants table).

This table has a heading to explain the column content: Variant code & Variant name.

Note
The Variants table in Option section and Variants section is synchronized: any change in one of this areas, will propagate in the other.
Above sentence is true for variants added via options. If a variant was created free style, will have no effect on Variants table (see Variants section).


Variant code

When you have created a variant, you was asked to input the code of the variant. This code field is an optional field: you can choose to ignore it or you can choose to fill it up.
If you have chosen to ignore it, you can change your mind and fill it up later in here (write the code in the corresponding line of the variant) or in Variant section (see Variants section).
In case you want to change a variant code, you can do this here in the Variant table by correcting the code in the box provided. Alternatively, you will be able to change the code in Variants section.

The Variant code is the only field you can change in Variants table, apart from deleting the whole record.


Variant name

The Variant name is made from Option Name combined with Option value, repeated as many combinations there are. The combinations are separate between them by a vertical line (|).
So, the Variant name will identify exactly the combination from which the variant resulted.

The Variant name cannot be changed.

Note
Create Variants only for the available combination.
It is not required to create a variant which you will not sell, just to fill the list.


Delete variant

You cannot rename the variants, but you can delete them.

To delete a variant from variants table proceed as following:

  1. Click the delete icon button (right, last column in variants table) in line with the variant you want to delete.
  2. A pop-up warning will be displayed telling you that you will not be able to undo deletion of this variant once deleted and asking you if you really want to delete it
    • Click blue OK button to delete the variant
    • Click Cancel or close the window from cross button top right to abandon the delete operation. the window will close and nothing will happen.
  3. If you click the OK button, the warning window will close and you will see how the deleted record disappear from variants table.

Note
A record deleted can be recreated afterwards by selecting the options combination again in option matrix and click the Add as variant button (at the bottom of option matrix).


MANAGING THE OPTIONS AFTER INITIAL SETUP

You may need to make changes to Options after initial setup.


Delete an Option value

To delete any of the Option value just click on the red delete icon button next to that Option value.

Only the Option values which were not used yet to make a variant can be deleted.
If the Option value is used in making a variant, an error message error will be displayed to let you know that you cannot delete that Option value.
You should delete all variants created with an option value if applicable before you can delete that option value.

Note
Deleting an Option value from option matrix does not mean that it will be deleted from the system. The Option Value deleted here is just dissociated from current option matrix.


Add new Option values to existing Option name

You can add new option values to an existing option name at any time.

To create new option values to existing option name after the variants where created, you need to:

  1. Write the option name you need to alter in Option name field and click Select button
  2. The Option value field will be displayed under. Write the option value you need to add in Option value field and click Add to product / Add value button
  3. In matrix, under the selected option name, the new record will be added to the existing option values.
  4. Repeat the last two steps as needed.

Add a new Option name to existing Option matrix

Add a new Option name with Option value(s)

To add an new option name after the variants table was created, it is only possible if you destroy the existing variants table and recreating it again after you add the new option name.

Follow the steps to add new Option name to existing Option matrix:

  1. Delete all variants from Variants table by clicking the delete icon button from each variant into the table.
  2. Add the new Option name on the Option name field and click on Select button.
  3. Add the first Option value in Option value filed for this new Option name and click the Add to product / Add value button to build a new option matrix.
  4. Repeat the previous step as needed to add all the Option values available for the New Option name.
  5. After you complete the Option matrix, you can proceed creating the Variants table:
    • Choose, using the radio buttons, one Option value from each Option name and click the Add variant button to form the new variants (see Create variants).
    • Repeat the previous step as needed to add all the Variants available to the Variants table.

Delete an Option name from the Option matrix

To delete an existing Option name after the Variants table was created, it is only possible if you destroy the existing Variants table and recreating it again after you delete the option name.

Follow the steps to delete Option name from existing Option matrix:

  1. Delete the Variants table: delete each variant from table by clicking the delete icon button (right side on each variant row).
  2. Delete all Option values from the Option name to be delete: click the delete icon button from the Option values in that Option name you want to delete.
  3. Once you delete the last Option value from the Option name, the Option name is deleted and will disappear from the matrix.
  4. Start creating the new Variants table from the remaining Option matrix:
    • Click the radio button from one Option value in each Option name and then click the Add variant button to form the new variants (see Create variants).
    • Repeat the previous step as needed to add all the Variants available to the Variants table.

On this page

Snapshots / images

Product listing - edit product

Product listing - edit product

The first product Edit product button drop down showing the product sections. Click on the section you need to edit.

Options

Options

Edit product -> Options section

Options - Variants

Options - Variants (FRONEND)

Image bellow shows where the variants and option name and option value are displayed in the frontend for customers to buy. This case is variants of the same product based on color only.

Add Options

Add Options

Add first the Option name (the label) and then the Option value (all the variations) for current product.

Create variant warning message

Create variant warning message

Warning message: not all options were selected to form a variant.

Create variant

Create variant

Create variant from options

Create variant error

Create variant error

If you choose by mistake a combination that is already used in existing variant under same product.

Variant table

Variant table

The Variant table is placed in the right half of the Options window. Here you see the results of your options combinations.

Delete variant

Delete variant from variant table

Warning message: confirm to proceed with variant deletion.

Headings