Page status: Up to date | Application version: From 1.3.5.2

Edit variant prices

Use this area to view/change a product variant prices.

Each variant has its own edit button.
You need to fill in the prices for each individual variant.
The variants are the containers for prices, stock, special prices and prices breakdown by quantity and variant code.

All fields have the auto-save function (update). No save button to be clicked after you edit a field.
After you write or change something in a field, leave the field to allow it to update itself. Click on another field to continue editing the variant or anywhere outside of that field.

In this page you will find the followings areas from Edit variant section:

  • Prices
  • Special prices
  • Prices break down by quantity

This prices areas are followed by their currency.

All areas are collapsible. Their names are buttons with close / open functionality.
When the area is closed, clicking the area name button will open it and vice versa when the area is open clicking the area name button will close the area. In this way you keep on your screen only the areas you need and collapse the ones you do not need to manage efficient the working space.

The Price currency of the variant is matching the Currency of the product setup under Basic details (see Currency under Basic details). (DO NOT confuse the Currency with Supplier currency)


Prices

The price currency is written on Prices title area.

There are two ways to display your products with their variants into the website: You can setup a product with the Call for price mark under Basic details OR you can fill in the prices for every single variant of the product. Call for price will overwrite your prices (The product is Call for price marked and the prices will not be displayed).

The website is built with Price levels in mind, prices customized based on your agreement with different categories of customers.
There are five levels of prices that you can create (to match the prices levels from MYOB accounting program).
The RRP (recommended retail price) is the default level which cannot be deleted or disable.

To setup the prices levels go to Prices levels under Shop configuration in left side menu. There you can add the new five plus RRP price levels. For more info about Price levels refer to Shop configuration.


Retail

The Retail price has two fields: the price exclusive Tax and the price inclusive Tax.
For your convenience, the Tax is replaced by the name of your tax and will be displayed the percentage of your tax in price inclusive tax field. Alternatively, if you changed the Tax value (%) in Basic details under current product, the tax percentage will be overwrite by this.
Configuration for Tax name is under Shop Configuration -> Settings & layout -> Tax -> Tax name field.
Configuration for Tax value (%) is under Shop Configuration -> Settings & layout -> Tax -> Tax value (%) field.
In case you sell products that are subjects of different taxes, the Tax value (%) under Basic details allow you to set the specific tax percent. To show the Tax value (%) in Basic details, under Shop Configuration -> Settings & layout -> Product details -> Admin - show product tax value field should be set YES.

You need to input one of the prices and the other will be automatically input for you:

  • When you input the price in exclusive tax field, the inclusive tax price filed will be automatically calculated and filled in for you.
  • If you input the inclusive tax price, the exclusive tax price will be automatically calculated and filled in for you.

The retail price is the default price. This is the price displayed in FRONTEND for users which are browsing the website (they are not login).

Note
For businesses which are not tax payers the prices area can be simplified throughout configuration. To do this go to Shop configuration -> Settings & layout in left side menu. Choose the Tax from drop-down and here in Tax payer choose No (if not tax payer) OR YES (if tax payer).
In Tax name write the name of the tax if applicable.
In Tax value (%) leave empty (if not tax payer) OR write the percentage of tax if applicable (just the number WITHOUT the % SYMBOL).


Price levels

More price levels may be shown here, as many as many level of prices you setup in Shop configuration -> Prices levels.
Only enable price levels are active (are used).

These prices will be displayed in FRONTEND only for the logon users which have assigned this level of prices in Customers area. By editing a consumer, you will be able to see/change the level of price assigned to current consumer.

Note:
Please make sure you input values for ALL PRICES level otherwise some users may e able to buy your product for $0
System run every night a "price check" and disable all products that has price $0.

Note
All prices level setup by shop owner are displayed without tax.

Note:
You can always update bulk all prices for all level of prices you may have with a few clicks of mouse if you have for all your variants set the code.
To do this please use Tools -> Bulk import -> Prices update.


Supplier price

Supplier price represents the price you paid to your supplier and it will have the currency setup in Supplier currency under Basic detail section . It is one of the Base currencies enable in Shop configuration -> Currencies.

The Supplier price will be displayed only if you are setting up Yes (enable) in Shop configuration -> Settings & layout -> Products for Use (enable) supplier currency and price. Usually Supplier price is used to compute the selling prices without losses due to currency rates.


Special prices

The currency is written on Special prices title area.

For your convenience, the variants with special prices are shown Yes under Special column in variants list.


On special

When No is selected means no special price is setup for this variant. Default setting for On special is No.

On special with Yes selected means a special price is the sell price. When you click Yes, three additional fields appear under the On Special, apart from the area where the actual special prices will be added:

  • Special price by percent
  • On special start date
  • On special end date
  • Special prices area (right half of the Special prices)

You can pause anytime an On special by choosing No in On special field.
When you decide to let the special on, just click Yes on On special field. The previsions set will be displayed for you. Change it if needed. The On special is on.


Prices by percent

Prices by percent is a switch for you to setup if regular prices change affects or not the special price:
Price by percent if Yes means that you choose to setup the special price as percentage of regular price and changing the regular price will affect the special price accordingly.
Price by percent if No means that you choose to setup the special price independently of regular prices change. So changing the regular price will not influence the special price.


Promotion start date

In order for the special price to take effect a start date (Promotion start date) is setup; the date when the special prices will be displayed in FRONTEND for customers to take advantage of your promotions.
This means that you can setup the special prices in advance and when the starting day is reached, the product variant is turned on special automatically. On special start date can start with current date or any date in future (up to one-year time spam only allowed).

When you touch the editable field, a calendar will be display to allow you to select a valid date.


Promotion end date

Any promotion has to have an end date (Promotion end date), otherwise the special price is a regular price, not a promotion, and you should not use the special section. The system permits an interval up to one year for promotions.
After the Promotion end date is reached the system will disable automatically the special price and only the regular price will be displayed for the current variant of the product.

When you touch the editable field, a calendar will be display to allow you to select a valid date.

Note
The Promotion end date should not be a date before the Promotion start date.


Retail special prices

Special prices – Retails - % box is the place you can input a percentage of Retail for the system to automatically compute the Special price ex. Tax and Special price ex. Tax for retail price level.

Special price – Retail - Price ex. Tax box - you can insert directly the Special price exclusive Tax and the system will automatically compute the percentage of Special price from Regular price and Special Price inc. Tax.

Special price – Retail - Price inc. Tax box - you can insert directly the Special price inclusive Tax and the system will automatically compute the percentage of Special price from Regular price and Special Price ex. Tax.


Price levels special prices

On special prices can be setup for any of price levels.
The special price area will display all price levels available. You can alter only the price levels that you decide to promote.

All price levels have assigned a percentage and value ex.Tax.
You can insert directly the Special price exclusive Tax and the system will automatically compute the percentage of Special price from Regular price.
If you insert the percentage, the system will automatically compute the special price ex. Tax.

Note
All prices level setup by shop owner are displayed without tax.


Prices break down by quantity

The currency is written on Prices break down by quantity title area.

For your convenience, the variants with Prices break down by quantity are shown Yes under Bulk disc. column in variants list.

Breakdown prices by quantity is a volume sales promotion and will overwrite the prices set when the quantity condition is true.


Breakdown prices by quantity

Breakdown prices by quantity is disabled if select No. The default setup of this option is No.

The Breakdown prices by quantity is a marketing tool which allows you to sell current product variant at different prices based on quantity. Enable Breakdown prices by quantity by selecting Yes. When you enable the Breakdown prices by quantity, additional fields appear under the Breakdown price by quantity:

  • Prices by percent
  • Promotion start date
  • Promotion end date
  • Breakdown prices by quantity setup area with the Add break down prices button

Prices by percent

Select Yes for Prices by percent if you want to setup the Breakdown prices by quantity as percent of the regular price (if regular price changes, the prices for Breakdown prices by quantity changes accordingly)

Select No for Prices by percent if the Breakdown prices by quantity are independent of regular price changes.


Promotion start date

The Breakdown prices by quantity is regarded as a promotion for a certain period.

Promotion start date can start today OR can be a future date (the starting date could be any date within one-year period).

When you touch the editable field, a calendar will be display to allow you to select a valid date.


Promotion end date

Promotion end date is the date when this promotion is ending. The Breakdown prices by quantity after this date will no longer be available.

The Promotion end date should be a date after the Promotion start date.

Breakdown prices by quantity can be setup one-year period maximum from current date.

When you touch the editable field, a calendar will be display to allow you to select a valid date.


Breakdown prices by quantity setup area

Breakdown prices by quantity can be applied to any of your price levels.
If you do not want to apply Breakdown prices by quantity to any or price levels, just ignore (skip over) the fields related with that specific price level.

Breakdown prices by quantity setup area features top headings to let you know what you have to input under each field.

You can set to one price level different prices for different quantities intervals.
The prices for breakdown by quantity will overwrite the prices levels when the quantity condition is true.


Quantity - min

This field is a text box where to input the minimum quantity discounted for current bulk sale interval.
For example, you offer a 10% discount for 5 to 10 item and 20% discount for 11 to 20 items. The first min field will be 5 and the second min field will be 11.


Quantity -max

This field is a text box provided to input the maximum quantity of the current discount interval.
For example, you offer a 10% discount for 5 to 10 item and 20% discount for 11 to 20 items. The first max filed will be 10 and the second max field will be 20.


Retail - %

This field is a text box provided to input the discount percentage. The system will compute automatically for you the bulk discount for Retail ex. Tax and for Retail inc. Tax.
Use this field if you want to apply a percentage from the regular price as bulk sale price. This percentage is applied to current quantity interval only.


Retail - ex. Tax

This field is a text box provided to input the Bulk discount except Tax (as number) and the system will automatically compute the Bulk discount for Retail inc. Tax and the Percentage discounted.
Use this field if you want to alter the retail ex. tax from the regular price as bulk sale price. This price is applied to current quantity interval only.


Retail - inc. Tax

This field is a text box provided to input the Bulk discount including Tax (as number) and the system will automatically compute the Bulk discount for Retail ex. Tax and the Percentage discounted.
Use this field if you want to alter the retail inc. tax from the regular price as bulk sale price. This price is applied to current quantity interval only.

Note
The Retail - Bulk discount will be displayed for ALL users who are browsing the website.


Prices levels for Breakdown prices by quantity

Breakdown prices by quantity can be setup for any of price levels.
This prices will overwrite the price level when the quantity condition is true.

Breakdown prices by quantity area will display all price levels available. You can alter only the price levels that you decide to promote.

All price levels have assigned a percentage and value ex.Tax.
You can insert directly the Breakdown by quantity price exclusive Tax and the system will automatically compute the percentage of Breakdown by quantity price from regular price.
If you insert the percentage, the system will automatically compute the Breakdown by quantity price ex. Tax.

Note
All prices level setup by shop owner are displayed without tax.

Note
The Price levels - Bulk discount will be displayed for LOGGING IN USERS who have assigned to them the corresponding Price level.

The Bulk discount can be assigned to any of the Prices level without the limitation to put all the other Price levels on discount. Each group of consumers will see only the discounts assigned to them and everybody see the Retail discounts (as NOT logging in users).


Delete Breakdown prices by quantity

To delete the entire record of Breakdown prices by quantity (Bulk discount), click the red Delete icon at the end of the record. Remember the record will be deleted without second chance to go back.


Add break down prices

Once you finish first Breakdown prices by quantity, you may need to add another one. To do this click the green plus Add break down prices button. A new record line will be inserted for you ready to be completed.
Repeat this step for as many Break down by quantities you need for this variant.

On this page

Snapshots / images

Edit variant details

Edit variant details

When edit an variant will open with basic details area.

Variant prices

Variant prices

Prices of the current variant.
The website is built with Price levels in mind, prices customized based on your agreement with different categories of customers.

Prices levels

Prices levels

Create your prices levels.
The Price levels are prices negotiated with different categories of customers.

Price update error

Price update error

If you input same value in field as it was when you edit the price, you will get an error message because is nothing to be updated. Click Ok button and check is the price in that field is correct. Change it is needed.

Special prices

Special prices

When one or all variant prices are on special, the special prices are populated with: Prices by percent, Promotion start date and Promotion end date and area where the special prices are set (right half of the Special prices window).

Special prices set on No

Special prices set on No

If no special set, the special prices area is hidden.

Prices break down by quantity set on No

Prices break down by quantity set on No

If no Prices break down by quantity set, the special prices area is hidden.

Prices break down by quantity

Prices break down by quantity

When on or all variant prices are Prices break down by quantity, the Prices break down by quantity are populated with: Prices by percent, Promotion start date and Promotion end date and Prices break down by quantity area.

Product details (FRONTEND)

Product details (FRONTEND)

The variants area where customers are adding items to their cart.

Minimal variant prices

Minimal variant prices (BACKEND)

Minimal configuration for variant details. The optional fields were taken off.

Add break down prices

Add break down prices

Add break down prices as many as you need.

Break down price by quantity (FRONTEND)

Break down price by quantity (FRONTEND)

Break down price by quantity in frontend appear listed under its own tab - Bulk discount.
If a customer buys a quantity eligible for the bulk discount, in its shopping cart will appear the price discounted.
Bulk discount is at the variant level.

Headings